With a notice, you can say goodbye to old or much too expensive contracts. For your dismissal to be safely accepted and carried out, you need to keep in mind some important things. What has to be considered, we have briefly summarized for you.
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What must be included in a letter of termination?
There are many templates and patterns for each form of termination letter. With the STAR letter of termination, you cancel safely and reliably. We offer suitable, for your purpose tested, fillable templates for your desired letter of termination for download. Select the right letter for you and complete the cancellation with your personal contact data. Avoid clerical errors and payer! These can lead to a significant delay in the termination. A controlling look before shipping can save you trouble, time and money.
Content of a termination
You want to write a notice yourself? The content of a notice of termination depends essentially on what is to be terminated. To formulate one is not as difficult as it seems. The termination of a simple consumer contract requires less simple information. The termination of a work or lease contract is associated with more legal requirements. In both cases you need the following information:
- Your contractually relevant personal data
- The notice period
- Address of the notice recipient
So a letter of dismissal is established
Often one is unsure how to formulate a notice that this is also accepted. We will show you what information is important on your notice and what information is optional. To give you an idea, here’s an example:
- Letterhead: Enter your own name and your complete and current address. Attention: When changing the address during the contract period, you should point this out in the text. Under your address, comes the address of the notice recipient.
- Date: Your letter of termination must state the current date. (optional) In cover letter: The date on which the contractual relationship should be terminated on time.
- Subject: In the subject of your termination, you indicate exactly which contract you want to terminate. A contract number or your customer number or even your mobile phone number can be found in the subject line.
- Salutation: Do you know exactly who the termination is being addressed to? Then address this person (with all titles) directly. If you do not know this, “Dear Ladies and Gentlemen” is the right form of address for a letter of termination.
- Content: In the actual termination letter, you formulate your request to terminate at the desired time, observing the specified notice period.
- Notice period: If you do not know the period of notice of your contract, simply write “I hereby terminate at the earliest possible time”. In this case, your contract will be terminated at the end of the term.
- Signature: Lease agreements, employment contracts, or if you have contractually agreed with the contracting party to the written form, you must print your notice and sign by hand. All other types of contracts, you can cancel without signature or a digital signature.
Notice of termination not to be missed!
To determine the period of notice of your contract, it is worth taking a look at the documents. If you can not find the deadline for your contract documents, you will find all the important contact information listed online in your customer account. If you can not find it there, it is often necessary to contact the contractor directly. It is best to contact the customer service or the head office, where you will receive the information you need.
Tip: It is not necessary to cancel at any given time. If you want to terminate the contract at the earliest opportunity, use the phrase: “I hereby cancel as soon as possible”. If no notice periods are specified in your contract, the statutory periods of notice apply, to which you must hold as well as your contractual partner.
Checklist Termination letter
- Your address: Enter your current address. If your address has changed since the conclusion of the contract, please indicate this in the notice of termination.
- The address of the notice recipient: Enter the current address of the notice recipient. Also, make sure that addresses change over time and that your affiliate’s address may have changed.
- Date: the day on which you wrote the letter of termination.
- Subject and title: The subject is the heading of the termination. This can indicate which contract should be terminated. Here you can also list the contract number. In the salutation, you are on the safe side with “Dear Ladies and Gentlemen”. Except: you know the contact person! Then it is more polite to direct the termination directly with address to the contact person.
- Termination text: Simply phrase: “I hereby terminate my contract.”. That’s enough to express your willingness to give notice.
- Optionally, ask for a written notice of cancellation and point out that you do not want to receive any calls for repatriation. Unless you cancel because you hope for a better return offer. Example: Please send me a written notice of termination. Contact for the purpose of repatriation is not desired.
- Optionally, in your notice of cancellation, you ask that the contracting party indicate the date of the contract end in the cancellation confirmation. So you know exactly at what time the contract is terminated. Example: “Please send me a written confirmation of termination stating the termination date.
- Optional: revoke direct debit authorization. With a contract is often granted an authorization to direct debit. You should revoke this authorization so that the contractor can not make any further debits after the end of the contract. Example: If you have a direct debit authorization for the contract in question, I will revoke it at the end of the contract.
- Optional: your signature. You can sign your notice, but in most cases, you do not have to! Only employment contracts and leases require by law a handwritten signature. Digitally sign that spares the way to the printer and the paper.
Who is the termination intended for?
Termination may generally be addressed to the contracting party. This is completely sufficient. If you would like to address a person directly, you can also address your request for termination. However, do not forget to mention the company first in the address and then the notice recipient.
Example: Musterfirma GmbH Mr Muster Max Straße 123 12345 Stadt
Proof of termination in disputes
Send a written notice, print them out twice for security! Sign both and keep one of them together with the shipment slip.
The simple reason: If there are problems with the processing of your termination, you can exactly reproduce the wording of your possibly untraceable termination. In addition, you can reconstruct the exact date of issue and shipment and verify it by the shipment report of the fax machine, or the receipt of the post office.
Form of signature
Some types of contracts can be digitally signed, some even require no signature of the contract holder. These include contracts in which a contract is required: Informal termination is accepted. Informal means that the contract holder can freely design the letter of termination. This content may be adjusted individually, but it should always conform to the general terms and conditions of the contracting party. You are not sure which formalities you have to comply with? A look in the terms and conditions of the contractor helps.
Should it make certain termination requests, such as the text form, you can not bypass them. For certain types of contract, such as employment contracts and leases, the legal written form. It may not be waived on a signature, nor can they be signed digitally. These contracts must be signed by hand. By own means, in this case, you must print the notice and sign with a pen.
Who has to sign a notice?
A termination can be signed by each party. It does not have to be signed by both. Should the written form apply, the party wishing to announce the termination must sign it. A countersigning or confirmation of termination receipt by signature is not necessary. Usually, notice of termination will be issued for your information. Note, however, that there is no legal obligation for the notice recipient to issue a notice of termination.
Written, verbally or terminate with the online form?
There are several ways to terminate a contract to the recipient. In which form this must happen in your case is evident in the agreed contract or from the contract terms and conditions. Some contractors allow a telephone termination via a customer service. This way, however, is only recommended if no time pressure associated with the termination. Often, you will not receive written confirmation of the cancellation by telephone, and you may not be sure that your contract will be terminated at the right time. We advise you to cancel your contract in writing. With this form of termination, you play it safe. In addition, written notice may be given.
Some contractors offer the option of termination online. Simply log in online on the website of the contract partner and terminate the contract directly. Alternatively, a prepared cancellation form is often provided. Sounds like a helpful service, but with less security. Many providers insist despite termination by form on a confirmation of the termination by telephone. This procedure is not very customer friendly. An oral termination is as effective as a written statement. However, we strongly advise against it, as you can not prove an oral termination without witnesses in case of doubt or disputes with your contract partner.
How can I send my notice?
There are several ways to send your letter of termination. Pay attention to the reliability and delivery time. It is best to write your notice in Word and save it as PDF. If you send your notice by e-mail, a PDF is best because this format guarantees that the formatting of the text will be the same on all devices.
We have compared the different shipping methods for you:
Shipping by fax:
- fast shipping in seconds
- legally secure proof by printing the consignment confirmation
- Announce even after the period of notice often still possible
- Fax machine must be available, or the ability to send faxes online
- Cost of the fax
- many contract partners do not provide a fax number
Shipping by letter:
- Safe and reliable delivery
- Duration of the post office of 1-2 days, with terminations close to deadline, this can lead to non-observance of the notice period
- Relatively high costs compared to other shipping routes
- No proof of receipt of termination
Shipping by registered mail:
- Written proof by the post office
- Very safe and reliable delivery
- Duration of the post office, with terminations close to deadline this can lead to the non-observance of the period of notice
- Relatively high costs compared to other shipping routes
Shipping by e-mail:
- Quick and easy, done by the way
- No legally secure receipt
- Not all types of contracts (employment contracts and leases) can be terminated in this way
- many contract partners do not provide e-mail contact
Can I withdraw my notice?
You want to withdraw your notice? In the case of a regular contract termination eg your mobile phone contract, this is quite possible. However, the provider does not have to accept the revocation of a termination. However, most contractors have an interest in continuing a contract. Therefore, it should be possible without difficulty that your contract will be extended. But it will be more difficult if you want to resign from the employment contract. Your notice can not be withdrawn in this case easily.